People & access
Groups — who can see what
A group is a label like “eng”, “hr” or “finance”. A person can read a document when they share at least one group with it — or when the document is open to everyone. Manage them from the Groups button on the Users page.
- Create the groups your company needs (Users → Groups → New group) and pick their members right in the same dialog.
- In the same dialog, tick the sources the group can read — the change re-syncs immediately. Sources marked “open to everyone” are already readable by every signed-in user.
- Single documents: grant from Documents → Access, or from a user's file map (Users → Edit → View file map).
- Membership can also be set from the person's side: Users → Edit.
Everyone implicitly belongs to “everyone”, so a document with no group is readable by all signed-in users. Deleting a group removes it from every user and document at once (you're shown what it still touches first). Groups found on synced documents appear in the manager automatically.
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Last updated 29 Aug 2026